Finance, Accounting, Tax & Controller

Finance:

1. Cost Controller (CC)
2. Account Receivable (AR)
3. Account Payable (AP)
4. Tax
5. Cash Management (CM)
6. Central Administator Data (CAD)

Cost Controller (CC)

      Job Descriptions:

• Financial support to various deals in terms of modeling, monitoring and measuring KPIs of ongoing deals.
• Responsible of Operating Expenses variance analyses (actual vs budget, vs forecast, vs prior year).
• Monitoring of budget performance/analysis/meaningful and succinct commentaries on variances.
• Provide critical assessment of all budgets and cost projections.
• Maintain vendor and service provider relationships.
• Remain acutely aware of market trends that could impact resource costs.
• Keep up to date on new vendors and possible cost-cutting partnerships.
• Analyze invoices to ensure correct products/services were received at the expected cost.
• Collaborate with department heads to strategize ways to minimize waste.
• Demonstrate a comprehensive understanding of the interdependency of cost drivers.
• Understand the entire arc of the business and how productivity impacts profitability.
• Commit to maximizing efficiency at all levels without compromising quality.
• Develop and implement proactive solutions and cost-cutting measures.
• Present new strategies and assessments to stakeholders in a compelling fashion.
• Roll out clear cost-saving programs with timelines and assessment goals.

       Requirements:

• Minimum of a Bachelor’s Degree in Finance, Economics or related field.
• 5 years of work experience in same level related field preferred.
• Must have spoken and written in English, Bahasa Indonesia.
• Fluency in Mandarin is a plus.
• Proficient with SAP system.
• Excellent organizational, time management and communication skills.
• Detail-oriented, honest and disciplined.
• Excellent data management and data analysis skills.
• Understanding about cost control, budgeting and accounting program.

Account Receivable (AR)

      Job Descriptions:

• Prepare and issue invoices for freight services, shipping charges, demurrage, and other related fees.
• Monitor customer accounts to ensure timely payment and follow up on outstanding invoices.
• Reconcile accounts receivable ledger to ensure all payments are properly recorded.
• Coordinate with operations and documentation teams to verify billing accuracy (e.g., Bill of Lading, delivery notes).
• Handle customer inquiries regarding invoices, discrepancies, and payment issues.
• Prepare aging reports and highlight overdue accounts to management.
• Initiate collection actions and negotiate payment plans when necessary.
• Maintain accurate records of all receivables transactions in the accounting system.
• Assist in month-end closing activities related to receivables.
• Ensure compliance with company policies and relevant financial regulations.
• Support audits by providing required documentation and explanations.

       Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum 2–4 years of experience in Accounts Receivable, preferably in shipping, logistics, or freight forwarding industry
• Familiarity with shipping documents (e.g., Bill of Lading, Delivery Orders, Freight Invoices) is a strong advantage
• Detail-oriented, honest and disciplined.
• Strong understanding of accounting principles and AR processes
• Proficiency in accounting software (e.g., SAP, Oracle, or similar systems) and Microsoft Excel
• Good analytical and reconciliation skills
• Attention to detail and high level of accuracy
• Strong communication and negotiation skills for collections

Account Payable (AP)

      Job Descriptions:

• Review, verify, and process vendor invoices (e.g., freight charges, port fees, handling charges, customs-related costs).
• Match invoices with purchase orders, contracts, and supporting documents (e.g., shipping documents, delivery confirmations).
• Ensure proper coding of expenses and allocation to the correct cost centers.
• Prepare and execute payment runs (bank transfers, checks, etc.) in accordance with payment terms.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate records of all accounts payable transactions.
• Communicate with vendors regarding invoice status, discrepancies, and payment schedules.
• Coordinate with operations and procurement teams to validate charges and approvals.
• Assist in month-end closing, including accruals and reporting of outstanding liabilities.
• Ensure compliance with company policies, tax regulations, and audit requirements.
• Support internal and external audits by providing necessary documentation.

       Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 2–4 years of experience in Accounts Payable, preferably in shipping, logistics, or freight forwarding industry.
• Experience handling operational expenses such as port charges, vessel costs, or logistics services is an advantage.
• Strong understanding of accounts payable processes and accounting principles.
• Familiarity with accounting systems (e.g., SAP, Oracle, or similar ERP systems).
• Proficiency in Microsoft Excel (e.g., reconciliations, data analysis).
• High attention to detail and accuracy.
• Good organizational and time management skills.
• Strong communication skills for vendor coordination.
• Ability to collaborate with cross-functional teams (operations, procurement, finance).
• Strong problem-solving skills and proactive mindset.

Tax

      Job Descriptions:

• Prepare, review, and file tax returns (e.g., corporate income tax, VAT, withholding tax) accurately and on time.
• Ensure compliance with local tax regulations and applicable international tax rules related to shipping operations.
• Calculate and monitor tax liabilities, ensuring timely payment of all taxes.
• Handle withholding tax processes for vendor and customer transactions.
• Review contracts, invoices, and shipping documents to assess tax implications.
• Coordinate with finance, operations, and external parties on tax-related matters..
• Manage tax audits, investigations, and correspondence with tax authorities.
• Maintain proper documentation and records to support tax filings and audits.
• Monitor changes in tax laws and regulations, especially those affecting shipping, freight, and logistics industries.
• Support tax planning initiatives to optimize tax efficiency while ensuring compliance.
• Assist in month-end and year-end closing related to tax accounts (provisions, accruals, deferred tax if applicable).

       Requirements:

• Bachelor’s degree in Accounting, Finance, Taxation, or a related field
• Minimum 3–5 years of experience in tax, preferably in shipping, logistics, or multinational companies
• Hold a professional certification in tax or accounting (e.g., Brevet A/B/C, CPA, or equivalent)
• Experience handling corporate tax, VAT, and withholding tax in a complex business environment
• Experience dealing with tax audits and tax authorities is highly preferred
• Strong knowledge of local tax regulations and basic international tax concepts
• Familiarity with shipping-related tax issues (e.g., cross-border transactions, freight taxation, permanent establishment risks)
• Proficiency in accounting and tax software, as well as Microsoft Excel
• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Good communication skills for liaising with internal teams and tax authorities
• Ability to manage multiple deadlines and work under pressure

Cash Management (CM)

Job Descriptions:

• Maintain and update financial records, including general ledger entries and reconciliations
• Prepare monthly, quarterly, and annual financial statements
• Monitor cash flow, accounts payable, and accounts receivable
• Process invoices, payments, and expense reports (including vessel operating costs, port fees, and fuel expenses)
• Ensure accurate recording of freight revenues and shipping-related costs
• Handle bank reconciliations and assist with treasury functions
• Support budgeting and forecasting activities
• Ensure compliance with tax regulations and maritime financial practices
• Coordinate with operations team regarding shipping transactions and cost allocations
• Assist with audits and provide required documentation
• Maintain proper documentation and filing of financial records

       Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field
• 2–5 years of experience in accounting or finance (experience in shipping, logistics, or freight forwarding is an advantage)
• Strong knowledge of accounting principles and financial reporting
• Familiarity with shipping-related financial processes is preferred
• Proficiency in accounting software (e.g., SAP, Oracle, or similar systems) and Microsoft Excel
• Understanding of tax regulations and compliance requirements
• High attention to detail and strong analytical skills
• Ability to work independently and meet deadlines
• Good communication skills and ability to coordinate across departments

Central Administrator Data (CAD)

      Job Descriptions:

• Manage and maintain central financial and operational databases related to shipping activities.
• Ensure accuracy, consistency, and completeness of data across finance and accounting systems.
• Input, verify, and update data related to freight revenue, voyage costs, port charges, and vessel operations.
• Coordinate with Finance, Operations, and Commercial teams to validate data before posting into accounting systems.
• Perform regular data reconciliation between operational records and financial reports.
• Monitor and resolve data discrepancies in a timely manner.
• Support monthly closing activities by ensuring all required data is complete and accurate.
• Generate routine data reports for management and finance team analysis.
• Maintain proper data documentation, classification standards, and coding structures.
• Assist in improving data management processes, workflows, and system integration.
• Ensure compliance with internal controls and data governance policies.
• Support audits by providing accurate and traceable data records.

       Requirements:

• Bachelor’s degree in Accounting, Finance, Information Systems, Data Management, or related field
• 1–3 years of experience in data administration, finance operations, or accounting support roles
• Experience in shipping, logistics, freight forwarding, or maritime industry is an advantage
• Strong understanding of financial data structures and basic accounting principles
• High proficiency in Microsoft Excel (pivot tables, formulas, data validation)
• Familiarity with ERP systems or accounting software (SAP, Oracle, Navision, or similar)
• Strong attention to detail and high level of accuracy in data handling
• Analytical mindset with ability to identify inconsistencies and resolve data issues
• Good coordination and communication skills across departments
• Ability to handle large volumes of data under tight deadlines
• Organized, disciplined, and process-oriented